JOB APPLICATION

Position Summary

We are seeking an experienced and highly organized Office Administrator with a strong accounting background to support the day-to-day administrative and financial operations of a construction company.

The ideal candidate will have experience handling accounting-related responsibilities, maintaining accurate financial records, coordinating office operations, and supporting management and construction personnel. This position requires someone who is detail-oriented, dependable, comfortable working with numbers, and able to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

• Perform day-to-day bookkeeping and accounting support functions.
• Manage accounts payable and accounts receivable.
• Prepare and process invoices, payments, purchase orders, and expense documentation.
• Assist with payroll preparation, timekeeping, and employee records.
• Perform bank and account reconciliations and maintain accurate financial records.
• Track project expenses, vendor invoices, materials, and job-related costs.
• Maintain organized documentation for construction projects, vendors, subcontractors, and clients.
• Communicate professionally with clients, vendors, subcontractors, and employees.
• Assist management with financial reports, spreadsheets, and administrative documentation.
• Maintain electronic and physical filing systems.
• Coordinate office correspondence, phone calls, emails, scheduling, and general administrative duties.
• Assist with certificates of insurance, contracts, permits, and other construction-related documentation as needed.
• Maintain confidentiality when handling company, employee, and financial information.
• Provide additional administrative and accounting support to management as required.

Required Qualifications

• Strong accounting and/or bookkeeping background is REQUIRED.
• Previous experience with accounts payable, accounts receivable, invoicing, reconciliations, and financial recordkeeping.
• Previous office administration or accounting experience.
• Strong proficiency with Microsoft Excel, Word, email, and general office software.
• Experience with accounting software such as QuickBooks or similar programs preferred.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and prioritize multiple responsibilities.
• Excellent written and verbal communication skills.
• Professional, dependable, and able to handle confidential information appropriately.
• Construction industry experience is strongly preferred.

Preferred Qualifications

Experience with construction accounting, job costing, purchase orders, vendor/subcontractor documentation, payroll, lien-related paperwork, certificates of insurance, or construction management software is highly desirable.

Ideal Candidate

The ideal candidate is more than a general office administrator. We are looking for someone who is comfortable working with financial information and has substantial hands-on accounting experience while also being capable of keeping a busy construction office organized and running efficiently.

Important: Candidates without accounting or bookkeeping experience may not meet the minimum qualifications for this position.

https://maria-concepcion.formaloo.co/job-application

Position Summary

UBS Staffing is seeking an experienced Project Manager for a construction company. The ideal candidate must have previous experience working within a construction company, strong knowledge of blueprints, and proven Superintendent experience.

This role is responsible for overseeing and directing construction jobs, coordinating project activities, supervising crews, and helping ensure projects are completed safely, efficiently, and according to schedule.

Candidates must also be willing to attend after-hours meetings when required based on project needs.

Key Responsibilities

• Oversee and direct construction projects from start to completion
• Coordinate job-site activities, crews, subcontractors, materials, and schedules
• Review and interpret blueprints, plans, drawings, and project specifications
• Monitor project progress, quality, safety, and deadlines
• Provide direction and support to Superintendents, field crews, and subcontractors
• Communicate with clients, vendors, subcontractors, and management
• Identify project issues and help develop effective solutions
• Ensure projects follow company standards, safety requirements, and project specifications
• Maintain organized project documentation and progress updates
• Attend project meetings, including after-hours meetings when necessary
• Assist with scheduling, planning, and overall project coordination

Required Qualifications

• Previous construction company experience – REQUIRED
• Superintendent experience – REQUIRED
• Strong knowledge of blueprints – REQUIRED
• Proven ability to oversee and direct construction jobs
• Strong leadership and communication skills
• Knowledge of construction methods, materials, scheduling, and job-site operations
• Ability to manage multiple projects and priorities
• Strong organizational and problem-solving skills
• Ability to communicate effectively with crews, subcontractors, vendors, and clients
• Must be flexible and willing to attend after-hours meetings based on project needs
• Valid driver’s license and reliable transportation

Ideal Candidate

The ideal candidate is a hands-on construction professional with strong leadership experience who can confidently manage projects, direct crews, interpret blueprints, and keep jobs moving efficiently from start to finish.

https://maria-concepcion.formaloo.co/job-application